Project Administration Coordinator

Project Administration Coordinator

• Secondment/Fixed Term opportunity (9 months), Full Time
• Friendly team environment
• Grow your project coordination skills
  

He angitūtanga: The opportunity

We’re looking for a proactive and organised Project Administration Coordinator to join our Shared Support Services team and support the NPS-Freshwater Management Programme for the next 9 months. You’ll be the go-to person for all project related activities - building strong relationships with internal customers, understanding their needs, and helping them achieve their goals.

What You’ll Be Doing

You’ll provide high-quality coordination and administrative support to the Programme Managers. Your day-to-day responsibilities will include:

• Scheduling, facilitating and minuting key meetings and workshops.
• Coordinating purchasing and financial processes.
• Support end to end Contract Management.
• Creating and maintaining accurate spreadsheets and documents.
• Overseeing and updating project controls: Risk register, issues register, decision logs, templates.

He kōrero mōu: About you

You're naturally curious, proactive, and thrive in an environment where collaboration is key. You bring initiative, flexibility, and a talent for managing multiple priorities with ease. Ideally, you’ll have experience in central or local government, business coordination, or project delivery. You’ll also bring:

• Excellent communication skills – both oral and written.
• The ability to build strong relationships.
• A sharp eye for detail and a love of organisation.
• Confidence working with data and digital tools.
  
  

Ngā āhuatanga kei a mātou: What we offer

You’ll get to work with a supportive team and make a positive contribution to Tāmaki Makaurau.

Working 40 hours per week Monday to Friday, you’ll have some flexibility with how those hours are set. You will be based predominately in Te Wharau o Tāmaki | Auckland House.

To view a copy of the position description click here.

Applications close Sunday 5th October

Internal: Band E

External: Salary range: $65,493 - $71,000 depending on experience