Senior Administrator

He angitūtanga | The opportunity

We’re looking for a proactive and highly organised Senior Administrator to join our Shared Support Services team on a 6-month fixed term basis, providing dedicated support to the Sport and Recreation Grants programme within Tākaro, Hākinakina mō te Rēhia Play, Sport and Recreation.

This is a varied and fast paced role where you’ll play a key part in supporting the smooth delivery of grant programmes that help communities across Tāmaki Makaurau access sport and recreation opportunities.

You’ll be the operational backbone of the team — managing communications, coordinating meetings and workshops, supporting financial processes, and maintaining the systems, records, and reporting that keep the programme running effectively.

Key responsibilities include:

• Managing and triaging the shared inbox, ensuring timely and professional responses
• Coordinating meetings, workshops, venues, catering, agendas, and logistics
• Preparing, formatting, proofreading, and maintaining business documents and templates
• Maintaining filing systems, databases, records, and archives, including SmartyGrants
• Supporting financial administration including vendor management, invoice processing, goods receipting, and payment tracking through SAP
• Maintaining grant expenditure and budget trackers
• Producing programme updates, reports, and maintaining risk, decision, and action registers
• Supporting continuous improvement initiatives and contributing ideas to improve team processes
• Providing high quality administrative support while managing competing priorities and sensitive information with professionalism and confidentiality

He kōrero mōu | About you

You’re someone who enjoys keeping things organised, takes pride in delivering high quality work, and can confidently manage a wide range of administrative tasks in a busy environment.

You’ll bring:

• Strong administration, coordination, or project support experience within a professional environment
• Excellent communication skills and the ability to build positive working relationships
• Strong attention to detail and time management skills
• Confidence working across Microsoft Office Suite and digital systems
• Experience managing financial administration and reporting tasks
• The ability to work independently while remaining collaborative and adaptable
• Experience with SAP or similar financial systems would be advantageous
• Experience within local or central government environments would be beneficial

Ngā āhuatanga kei a mātou | What we offer

You’ll be joining a supportive and collaborative team where your contribution genuinely helps support community outcomes across Auckland.

We offer:

• A collaborative and inclusive team environment
• 40 hours per week, Monday to Friday, with some flexibility in how hours are arranged
• A primarily CBD based role with occasional travel across Auckland for workshops and events
• The opportunity to contribute to meaningful community investment through sport and recreation

Tono Mai | Apply now!

Applications close Wednesday 3rd of June.