Project Administration Coordinator

Project Administration Coordinator

• Secondment/Fixed Term opportunity (12 months), Full Time
• Grow your project coordination skills
• Help drive how key projects are tracked and delivered.
• Based in Albert street and Albany offices

He angitūtanga | The opportunity

We’re looking for a proactive and organised Project Administration Coordinator to join our Shared Support Services team, providing essential project support to Healthy Waters’ Storm Readiness Pond Renewal and Upgrade Programme. You’ll help deliver upgrades across a network of more than 650 stormwater ponds by supporting the Project Manager with high‑quality coordination, documentation management, and streamlined communication. This role plays a key part in ensuring projects are well‑planned, compliant, and effectively executed across Healthy Waters, Flood Resilience, and external stakeholders.

Your day-to-day responsibilities will include:

• Maintain project documentation and reporting, including status updates in Sentient, registers (risk, issues, decisions), and key project management documents.
• Coordinate project planning activities such as scheduling, preparing agendas, taking minutes, tracking actions, and ensuring project deadlines and milestones are monitored.
• Assist with end-to-end procurement processes
• Support stakeholder and governance engagement

You will be based in both our CBD office Te Wharau o Tāmaki | Auckland House and our Hawiti Albany Office. 

He kōrero mōu | About you

You’re curious, proactive, and thrive in collaborative environments. You bring initiative, adaptability, and the ability to juggle multiple priorities with ease. Along with these qualities, you’ll offer:

• An eye for detail and a passion for organisation.
• Confidence with data and digital tools
• Excellent communication skills - both verbal and written
• Experience in project delivery or business coordination.
• Experience with central or local government.

Ngā āhuatanga kei a mātou | What we offer

You’ll get to work with a supportive team and make a positive contribution to Tāmaki Makaurau. Working 40 hours per week Monday to Friday, you’ll have some flexibility with how those hours are structured.

Me Tono Ināianei! | Apply Now!

Applications close: Monday 23rd March 2026

Find a copy of the position description click here.

Band E

Salary range: $65,493 - $72,000 depending on experience.