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Category Administrator

Date: 03-May-2021

Location: Central Auckland, NZ, 1010

Company: Auckland Council

•    Assist with end-to-end process for contract and agreement management
•    Liaise with suppliers on behalf of the organisation from quotation to delivery and invoicing 
•    Maintain all records, process vendor invoices and maintain contract purchase orders


He angitūtanga: The opportunity  
Our Corporate Support Service department currently has an exciting career opportunity for a Category Administrator to join the team.  You will provide procurement and contract administration support to Category Services, and to Print and Category Specialists to ensure all orders are complete and current, and correctly filed once the orders has been completed. You can view a copy of the position description here - https://bit.ly/2PJHrUE


Key responsibilities will include:
• Liaise with suppliers on behalf of the organisation from quotation to delivery and invoicing
• Regular communicating with vendors and providing feedback to them as and when requested
• Assist with end-to-end process for contract and agreement management, and support with any reviews as required
• Maintain all records so they meet with Auckland Council contract and legal requirements
• Process vendor invoices within required timeframes, complying with relevant regulatory and contractual requirements.
• Proficiently action contract purchase orders to correct DFA level for team/unit/department or division
• Maintain contract purchase order integrity
• Review and release blocked invoices (GR/IR out of balance) relating to contracts purchase orders
• Competently provide technical advice and support on income/revenue with external parties which require monitoring, reporting, and creation of invoices
• Support with undertaking financial year-end process in relation to contracts
He kōrero mōu: About you 
A self - motivated individual with a high degree of initiative and the ability to balance competing demands! You will need to have excellent contact with our internal and external customers. The ability to work in collaborative relationships, while providing effective support across the division.   Previous experience in a coordination or team admin position preferred.  IT savvy professional who can manage/learn at a fast pace! Naturally, you would be driven and passionate about delivering a high standard of customer service.


Ngā āhuatanga kei a mātou: What we offer
You will be part of a supportive team, working in a very interesting area of the Auckland Council. The organisation embraces diversity and has a culture built on trust and values individual contributions. We offer competitive salaries; flexible working and you get to work with a dynamic team and make a positive contribution to the resilience, health and sustainability of our future neighbourhoods and communities. This is a great opportunity to build on your current level of experience and diversify your career.


Applications will close on Monday, 17th May 2021 


Auckland Council is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.