Administrator Venue Planning

Date: 04-Aug-2022

Location: Central Auckland, NZ, 1010

Company: Auckland Council

  • A chance to work with respected and dedicated experts in a collaborative environment
  • Great organisational benefits on offer
  • Grow your career with an organisation that truly focuses on staff development

Tātaki Auckland Unlimited (TAU) combines the power of Auckland’s cultural richness with our successful destination management and economic development programmes. We have two major events brands that operate within TAU;


Auckland Live is the leader in performing arts, culture, entertainment, and events in Auckland Tāmaki Makaurau, and is Aotearoa New Zealand's largest performing arts platform. Auckland Conventions, Venues & Events offers New Zealand's largest portfolio of iconic event venues for business events.


These dedicated teams deliver a mammoth 1,800 events per annum across 11 major Auckland venues

He angitūtanga: The opportunity
Reporting to the Manager Venue Planning, the Administrator Venue Planning is part of our Venue Planning team, who oversee venue booking, calendars and our contracts management functions. The Venue Planning Team also act as the central hub for administration, information and support for the event sales and programming teams.
The Administrator, Venue Planning plays a key role in our team and as a person who is in demand, we are looking for someone to bring a personable and collaborative attitude towards building relationships and a passion for business and performing arts events, and venues management.

He kōrero mōu: About you
The primary focus of this role is on venue booking, calendar and contracts administration, so previous experience in this area and/or in diary scheduling is essential. Along with this experience, you will leverage your strong interpersonal and communication skills due to the collaborative nature of this role and ensure you’re able to juggle your priorities through excellent time management.


Your working knowledge of Word and especially Excel are important to your success in this position, as the information you capture and record feeds into the reporting functionality of the team, to ensure continuous improvements can be delivered from a business improvement standpoint.


You will be using the Ungerboeck events management system as a key tool, so previous experience with this platform would be an advantage (but is not essential), alternatively experience other CMS or events platforms would help.


You will also provide project support to the Manager, Venue Planning with a particular focus on sales support for the Auckland Conventions team, and so will also work closely with the Head of Sales and Brand, Conventions in this role as well, making it a dynamic and highly collaborative role that will keep you highly engaged.

Ngā āhuatanga kei a mātou: What we offer
You will be joining a team that plays a huge role in ensuring the success of almost 2,000 events that take place within our venues annually, ultimately working with the purpose to enrich Auckland from both a cultural and economic standpoint, in a large organisation with plenty of development opportunities and great support along your journey.
As part of our Auckland Council Group, you will gain access to many benefits and discounts, including discounted financial services and insurance, entertainment, lifestyle discounts and more. We are committed to diversity and have a culture built on trust and valuing individual and collective contributions.
Come join us and have the satisfaction of knowing you are contributing to Tamaki Makaurau economic growth. Apply now!


Applications close Wednesday 17/08/2022


Tātaki Auckland Unlimited is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.